Levelset alternatives for general contractors
Quick answer
Levelset, a Procore company, is built around construction payment and lien rights: notices, payment documents, and the lien waivers that run inside Procore Pay. If you’re a general contractor whose job is collecting lien waivers and certificates of insurance from subs — with or without Procore Pay — a standalone tool like SubLien is the closer fit. If you’re protecting your own lien rights, or you pay subs through Procore Pay, stay with Levelset.
Why GCs look for something else
Most GCs who search for an alternative are in one of three situations. None of them is about Levelset being a bad product — it’s that the job in front of them is a different one.
- You don’t pay subs through Procore Pay. In Procore Pay, lien waivers are powered by Levelset. If your payments run through your accounting system and checks or ACH, you still need the waiver for every draw — just not inside a payments product.
- The waiver is only one of the documents you’re chasing. The same sub owes you a current COI and a W-9. Keeping those on separate systems is how a payment goes out against an expired certificate.
- You want to know the price before the call. SubLien publishes its pricing per vendor capacity, with every feature on every plan.
When Levelset is the better fit
Be honest with yourself about which side of the waiver you’re on.
- You're a subcontractor or supplier protecting your own lien rights — notices, deadlines and lien filing are the job. SubLien does none of that.
- Your company already pays subs through Procore Pay and wants the waiver exchanged inside that payment flow.
- You want one vendor handling payments and waivers together. SubLien never moves money.
What SubLien does instead
- One record per sub. Lien waivers, the ACORD 25 COI, the W-9 and other vendor documents sit together, so the person approving a payment sees all of it.
- Your forms or ours. Upload your own lien-waiver PDFs and place the fields, or use the SubLien library, which presents the template recorded for the project’s state and its sources. Which form fits your transaction is your decision. Conditional and unconditional, progress and final, stay separate.
- Subs sign from an email link. No account and no portal. Reminders go out on days 3, 7 and 12 after sending, or days 7, 14 and 21 on the weekly schedule, and stop when the document comes back.
- Procore and QuickBooks Online are optional. Connect one to draft waivers from Procore pay apps or QuickBooks bills, or run it entirely on email.
- Evidence you can hand over. Each signed PDF carries a signature certificate and a timestamp, and anyone can check a record on the public verify page.
What switching looks like
- Export the signed waivers you already have and keep them with your project files — your history doesn’t need to move.
- List the subs you’re actively paying. Only active vendors count toward your plan.
- Upload the waiver forms you already use, or turn on the SubLien library.
- Set your reminder schedule once.
- Send the next draw’s conditional waivers from SubLien. The rest of the project follows.
The demo is fifteen minutes on your own subs and paperwork. Plans are arranged there — there is no self-serve checkout.
Questions GCs ask when switching
- Is there a free Levelset alternative for lien waivers?
- SubLien is not free. From $199/month or $1,990/year for up to 50 vendors. Unlimited lien waivers, COI reviews and W-9 collection for your included vendors. Pricing is published and every plan includes every feature; only the vendor capacity changes.
- Can I use SubLien with Procore if I don't use Procore Pay?
- Yes. The Procore connection is optional and does not depend on Procore Pay. It imports the projects and vendors you select, drafts waivers from tracked vendors' payment applications, and shows waiver and COI status in a side panel inside Procore. SubLien also runs standalone over email.
- Does SubLien file preliminary notices or mechanics liens?
- No. SubLien is for the general contractor collecting documents from subcontractors: lien waivers, certificates of insurance, W-9s and other vendor documents. It does not send notices, file liens, track your own lien deadlines, or move money.
- Can my subs sign without creating an account?
- Yes. Each subcontractor gets a secure email link, verifies the email address, and signs. There is no account, portal or app to install.
See the waiver, the COI and the W-9 on one record.
Bring a project. We'll send a waiver to a test address so you can sign it the way your sub would.